Wedding Venue Sourcing and Planning in Austin and the hill country
Remove the Stress from the Wedding Equation
You want to find a venue that checks all your boxes:
☑️ Matches your aesthetic
☑️ Fits your headcount
☑️ Has your date available
☑️ Works with your budget
☑️ Has the food and beverage expectations you want
☑️ Includes what you need
The problem? There are 250+ venues in Austin, and your time is worth more than endless Google searches and venue tours that take up too much time. That's where we come in – consider us your venue search algorithm.
Get a short and carefully curated list of the best Austin area wedding venues for your big day.
Venue Sourcing - $300
Decision-Making Support:
You’ve got the vision; you just need an expert eye to find the best venue for your wedding. Let’s make this simple.
Vision Discovery Call:
Venue Recommendations:
Booking and Tour Setup:
Tour Prep:
Want us to tour with you or won't be in town? We can absolutely do that. Have questions? Check out our FAQs here.
Decision-Making Support:
Wedding Coordination
We want to make sure every element of your wedding is taken care of, so you don’t have to stop enjoying your new spouse or your favorite people who’ve gathered to celebrate you. Our wedding coordination package includes:
Be present to celebrate every detail of your day.
- Unlimited email and phone support during business hours
- Access to our preferred vendor list
- Assistance with last-minute details or changes
- Professional troubleshooting for any day-of issues
Additional Support
- In-depth review of your wedding vision and plans upon booking
- At 90 days out: consultation to dive into the details, catch-up on your planning progress, and address concerns
• Custom wedding day timeline
• Detailed floor plan and event diagram
• Communication with all vendors, including final questions & confirmations.
• Final venue walkthrough
• Attend and manage rehearsal
Pre-Wedding Coordination
- Venue setup supervision
- Vendor arrival and setup management
- Ceremony coordination and cue calling
- Reception flow management
- Timeline tracking and adjustments as needed
- Guest direction and question handling
- Assistant wedding coordinator
Wedding Day Coordination (Up to 10 hours on-site)
- Oversight of venue breakdown and cleanup
- Collection and safeguarding of gifts and personal items
- Vendor tip distribution (if provided)
Post-Wedding Wrap-Up
- In-depth review of your wedding vision and plans upon booking
- 90-day-out consultation to dive into the details, catch-up on your planning progress, and address concerns
- Custom wedding day timeline
- Detailed floor plan and event diagram
- Communication with all vendors
- Final venue walkthrough
- Attend and manage rehearsal
Pre-Wedding Coordination
One-hour vision discovery call, two mood boards, 30 min revision call and presentation presented including in-depth decor inventory breakdown, colors, ceremony vision, cocktail hour vision, reception vision, signage and decor vision. From card box to linen color, we'll get you the list you need, quantities and where to source it.
Budget Presentation:
We’ll dive into every detail of your dream day and your budget so we can zero in on what you can realistically afford. You’ll then receive a detailed budget breakdown from welcome table decor costs to exit taking into account every vendors, hidden fee and padding to be sure you’re prepared to shop smart throughout your wedding planning journey.
We know you want to have the best day with your favorite people. We want to make it a thousand times easier (and more affordable) by taking some of the work and stress off your plate. Here are a few other ways we can help you with your wedding in Central Texas or the Hill Country!
A la carte; so we can help you with just what you need and none of the fluff.
A La Carte Services
A LA CARTE ADD-ONS
We know you want to have the best day with your favorite people. We want to make it a thousand times easier (and more affordable) by taking some of the work and stress off your plate. Here are a few other ways we can help you with your wedding in Central Texas or the Hill Country!
A la carte; so we can help you with just what you need and none of the fluff.
- Request for proposals and personalized vendor recommendations based on your style and budget
- Scheduling and attending vendor meetings
- Contract review and negotiation
- Coordination between vendors to ensure a cohesive vision from booking till the big day.
We’re all about the details — thoughtfully tailoring every moment to match your style, your vision, and the kind of energy that turns a beautiful event into an unforgettable experience.
A LA CARTE ADD-ONS
We know you want to have the best day with your favorite people. We want to make it a thousand times easier (and more affordable) by taking some of the work and stress off your plate. Here are a few other ways we can help you with your wedding in Central Texas or the Hill Country!
A la carte; so we can help you with just what you need and none of the fluff.
What's included:
- Event concept development
- Venue and vendor recommendations and booking
- Timeline and diagram creation and management
- On-site coordination during the event (up to 4 hours)
A LA CARTE ADD-ONS
We know you want to have the best day with your favorite people. We want to make it a thousand times easier (and more affordable) by taking some of the work and stress off your plate. Here are a few other ways we can help you with your wedding in Central Texas or the Hill Country!
A la carte; so we can help you with just what you need and none of the fluff.
What's included:
- 60-minute phone or video call with our expert planner
- Personalized advice and recommendations
- Follow-up email with key points and resources
A direct line to your wedding wing-woman.
Wedding Planning Hotline $100/Hour
- Request for proposals and personalized vendor recommendations based on your style and budget
- Scheduling and attending vendor meetings
- Contract review and negotiation
- Coordination between vendors to ensure a cohesive vision from booking till the big day.
Vendor Booking $150/Vendor Category
Leave the vendor booking to us.
What's included:
- Event concept development
- Venue and vendor recommendations and booking
- Timeline and diagram creation and management
- On-site coordination during the event (up to 4 hours)
Because one day of celebrating just isn't enough
Pre- or post-wedding events: Custom Pricing
Wanna elope? We’ve got just the place for you.
What's included:
- Personalized venue recommendations and booking based on your style and budget
- Coordination of necessary vendors (photographer, officiant, etc.)
- Timeline creation and management
- On-site coordination on your big but intimate day
Are you a wedding planner and want to tap into our database and overall venue knowledge? If you’ve got the planning and design legwork done, we’ll step in as a behind-the-scenes researcher to help you find the perfect venue for your couple.
Let’s quickly chat about your needs (we know you're busy) and get you a curated list of venues for a nominal cost.
The Google Maps for Planners
As a bride-to-be planning a wedding from out of state, my knowledge of the Austin area is dated by about 10 years. I worked with Samantha to give her some vague ideas about my dream venue, budget, and what area of Austin was most accessible to my family in-state... We ended up moving forward with one of the venues that she suggested that was similar to the original venue I had in mind - just way more functional for our wedding size!
- Melody + Robert
“Samantha has been a joy to work with during the wedding planning process, and I am so grateful to have been connected with her."
We only had her for a short time, but she came fully prepared and ready to help make this day more easy flowing, taking many tasks off mine and my moms’ hands. She was proactive in meeting with us prior to the event to gather all the information and details she needed to help us have a successful day. She also continued to check in with us and was extremely communicative and attentive throughout our time with her! On the day of the wedding, she was well organized and was able to adapt to our needs, keeping everything flowing in the right direction. I highly recommend Samantha for your wedding day!
- Amanda
"Samantha was an amazing addition to my sister's wedding day. She was kind and joyful to be working with us.
From the beginning she equipped us with the tips and tricks to support us while we made 100 decisions. Then her support on the day was invaluable. She was quick to address anything that came up, calm to support, and an expert wrangler of the wedding party. If you’re looking for assistance where you need it and when you need it, Sam’s your planner.”
- Lauren + Michael
“Sam was a wealth of knowledge when it came to preparing us for wedding planning.
I interviewed 5 coordinators and most will say the same thing. However Samantha stood out. She has actual ideas to help achieve your vision and will help you stay in budget. She impressed me so I chose her and it was the best decision I made! Professional, organized and execution was all spot on. I am a Type A person and as a bride it came out more. My standards were high and Samantha not only met that but exceeded those expectations. She helped execute my DIY wedding and vision. She was my planner before the wedding and my boots on the ground during the day of the wedding. She kept us on time and relaxed. I don’t know how everything would have gotten done without her! Samantha proved to me I could trust her on my most high stress and important day and because of that I was actually able to enjoy my wedding! This not a paid review, I just want other brides who are struggling to know who they can trust and have a happy wedding like I did! Samantha is not someone to pass on!"
- Stacia + Zac
"Samantha was fantastic and honestly I cannot say enough good things about her and her support.
